🌅 From Racing the Clock to Reclaiming My Time

Every morning felt like a race. No matter how fast I worked, I barely had time to keep up with the demands at the bakery. Have you ever felt like there aren’t enough hours in the day? That’s where I was—constantly stretched thin, especially with my workload doubling as the holidays approached.

When I first started, I received training, with people showing me various ways to tackle tasks. But I quickly found myself racing against the clock. On weekdays, there’s a decent workload, but I’m the only one there. Before using AI, I’d finish with maybe 20 minutes left for cleanup and final checks. However, as the holidays approached, demand increased, and for two weeks, my schedule was cut in half, yet I was still expected to complete the same amount of work. This meant I was often unable to take lunch or even my 10-minute break, working straight through and ending up exhausted.

🤖 My First AI Solution: Creating a Guide

One big time-drainer was figuring out how to package and label each type of bread. Every morning, there were specific breads needing unique packaging and labeling, but with so many varieties, I often wasted precious time learning by trial and error. So, I asked my manager to give me a full rundown, showing me each bread and how it needed to be handled. I then fed this information into AI, which helped me create a comprehensive guide covering storage, packaging, and organization. This guide became my lifeline and drastically reduced the time spent second-guessing or making mistakes.

⏰ Time Management Revolution

The coolest way I used AI at work was by tracking how long each task took and using the data to adjust my workflow. Knowing the bakery’s standards, I set new benchmarks that helped me stay on track, no matter my start time—whether 7, 8, or 9 AM. Before, with tight schedules, I’d struggle to complete tasks by the bakery’s deadline of 10 AM, but with AI’s insights, I could finish on time without feeling rushed.

📋 Managing Impossible Expectations

My assistant manager frequently set challenging goals, like keeping all bread racks clear and fully stocked in the front. This used to feel impossible, especially without AI. Previously, I wouldn’t complete these tasks until midday, but now, with AI’s guidance, I achieve them on time with minutes to spare.

🔄 Creating a Smart System

AI also helped me improve the workspace layout itself. My first task now is reorganizing racks according to bread priority, and stacking items strategically. Before, only half of the work surface was utilized due to misplaced baskets and organizational items. With a little Kaizen-inspired thinking, I cleared out unnecessary items, opening up space to handle more bread at once and boosting productivity.

📦 Mastering the Art of Batching

With AI’s help, I implemented batching to streamline my workflow. Prioritizing by customer demand and grouping similar tasks became key. Cooling time, a previously overlooked step, turned into a central focus for grouping. For example, I wait for pumpernickel and sourdough to cool, then pair them with Italian breads that need bagging. AI also showed me how grouping breads needing slicing saves time, as I can handle them all at once. This approach lets me complete bagging large quantities, like French bread, in under 15 minutes, depending on the quantity.

✨ The Transformation

Before AI, I would work from 9 to 3 and not finish until 3:30 (on the weekend where its high demand, little staff), struggling to meet all demands. Now, with my new system in place, I work from 8 to 3 and usually wrap up between 10 and 11:45, reducing my working time dramatically. My shift transformed from chaotic to controlled.

🚀 Why This Matters for You

Here’s the thing—if AI can transform a traditional bakery operation, imagine what it could do for your daily work. Whether you’re dealing with tight deadlines, physical demands, or complex scheduling, AI isn’t just for tech companies. It’s a tool adaptable to any industry, any challenge.

Think about your own work struggles. What tasks feel impossible to finish on time? What processes seem overwhelming? Start small, like I did—maybe with documentation or timing your tasks. The key is being curious and open to new solutions. You might be surprised by how this technology can shift your workday from chaotic to controlled.

Remember, it’s not about replacing human knowledge but enhancing it. My understanding of bread, customer preferences, and bakery operations was essential. AI simply helped me organize and optimize that knowledge. What could AI help you optimize in your daily work?